Finance teams who got their month back. Administrators who saw the at-risk student in time. Researchers who stopped chasing grant data across three systems. We've anonymized the names, since much of our work runs inside regulated healthcare and research institutions. We changed the names but not the numbers: every figure below was measured.
These are the projects we’re proudest of, because each one started with a person who was tired of waiting. We know anonymous stories are harder to believe. If you’d like to talk to someone in a similar role, ask us and we’ll see who’s willing.
$2M+annual savings measured across these stories
12,500+staff hours returned per year
Weeks → minutesthe reporting cycle, again and again
A finance team that got 8,000 hours a year back from Workday reporting
More than ten external and historical sources had to line up beside Workday for the analytics this institution needed, and Workday's built-in reporting couldn't support any of it. Manual reporting took up a lot of people’s time. Now one layer sits underneath all of it, built on Databasin, alongside Databricks in Azure, with dashboards over the top and a no-code environment that non-technical users actually use.
8,000+ hours saved annually13% turnover reduction10+ sources unified with Workday
"What used to take weeks or sometimes even months now happens in minutes."
Facilities leaders who can see space, maintenance and utilities on one screen
One live dashboard now covers space, maintenance, and utility data, all of it on Databasin with Databricks in Azure, which also runs the predictive maintenance models that catch issues before they escalate. Until then those three lived in separate systems, operational costs climbed, and planning stayed guesswork.
$750K+ annual cost savings40% fewer reporting errors20% better space utilization
"This project was a game-changer. Our campus and clinical operations are now more efficient, and we've achieved significant cost savings while improving service delivery."
Research offices that track grant funding as it moves, not a quarter later
Funding decisions were running on stale numbers. Grant data sat in research management systems, in Workday, and on sponsor platforms. Compliance stayed a manual job. All of it now lives in one governed environment on Databasin and Databricks, where dashboards update in real time, forecasts show where funding is trending, and compliance alerts fire on their own.
"With this platform, we've transformed how we approach funding. The insights are invaluable for staying competitive in research grants."
Healthcare workers who finally got a wellness program that works: enrollment up 300%
A wellness program for healthcare workers had 139 active participants and a goal of 2,500. Unreliable data, clunky workflows, no path to scale. We went at the foundation first, rebuilding the data architecture on Databasin, then redesigned the workflows and added eConsent and two-way communication.
300% enrollment increase90% less administrative overhead500+ active participants in three months
"The revamped platform is a game-changer. It has made supporting our healthcare workers not only easier but also more impactful."
Administrators who find at-risk students before they fall through the cracks
Administrators kept finding out too late. Learning systems, retention programs, and admissions data couldn't be analyzed together. Every response came after the fact. Today it is one set of unified dashboards across all three, with predictive models that flag at-risk students early enough to act.
"We've gone from thinking we know to truly knowing. This dashboard ensures we act before students fall through the cracks."
An HR team that can test a hiring strategy in minutes instead of weeks
Simulating a recruitment strategy was out of reach when the workforce metrics behind it were scattered across Workday, hiring databases, and external benchmarks. HR could not measure progress or see where the pipeline thinned out. Custom dashboards now cover representation, hiring trends, and retention. The modeling tools sit right beside them.
15% increase in faculty hires11% lower turnoverReporting from weeks to minutes
"The clarity and depth of these insights have truly transformed how we approach our workforce. We're now able to take strategic, data-driven actions."
200 hours a month, given back to educators
Every hour of manual reporting was an hour of staff time drained away from students, and the existing systems couldn't support real-time feedback or modern AI. So we brought the data sources together in one layered setup: real-time dashboards per stakeholder, AI assistants that help with decisions.
200+ staff hours per month returned to studentsShowcased at national conferences by Microsoft & Databricks
Tell us what your team is waiting on
Tell us about them. Chris Lundeberg runs the technical demos and Jake Gower joins the executive conversations, so you’ll hear it from the people who did this work.