Workday analytics for finance and HR
Databasin builds HR analytics and financial analysis that help your teams explain changes, plan resources and act on the same business context. We connect Workday history with other systems, then prepare the analysis, Data Apps and recurring workflows your people need. Our team implements the work and supports its use.
Results from customer work
- 20+ systems unifiedDatabasin brought WashU Medicine's financial data together.
- Infrastructure costs at 1/3 of the traditional approachWashU Medicine's result from changing its data infrastructure.
18%
Higher grant proposal success
Measured at a research institution working with Databasin.
“What used to take weeks or sometimes even months now happens in minutes.”
Decisions across workforce and finance
We prepare analysis that connects a workforce change to its financial and operating context. Workday history supplies the roles, departments and values for each period; records from other systems help explain the work behind the figures.
Our team connects the sources, builds the calculations and trains staff to investigate them. Finance and HR use the results alongside existing systems and retain their financial and workforce decisions.
The platform behind the work
People can ask questions, build Data Apps and automate recurring work using the data connected through Databasin.
Investigate staffing-cost changes in plain language and inspect the supporting records and SQL.
Create departmental comparisons that finance and HR can examine and change together.
Repeat a read-only investigation of workforce or budget variances, with evidence for review.
Connect Workday history with other business records and the definitions used in analysis.
Design, Build, Run
We take responsibility for the work from defining the outcome through implementation and ongoing support.
Design
We define the outcome, current processes and expected return with your stakeholders. A working example shows how Databasin would answer your business questions.
Build
We get your first use case live in 90 days. Communication, rollout, training and success measurement are included in the work.
Run
Choose the help you need after launch. We can run the solution for you, provide monthly support hours or stay on call.
Explaining headcount changes to the board
Preparing a quarterly workforce and headcount review
Today
- Request HR's workforce extract and finance's headcount report for the quarter.
- Find differences in the dates, populations and definitions behind the totals.
- Correct the department assignments to reflect the organization during that quarter.
- Prepare slides and request additional records when board members ask questions.
Redesigned
- SoftwareApply the same headcount definition and worker population to each period.
- SoftwareSelect the department and role that applied to each worker then.
- Your teamInspect the calculation and records behind a change in headcount.
- Your teamPresent the explanation to the board and discuss the response.
Security for business data
Databasin gives your team controls for who can use business data and records of how they use it.
Access
Your organization manages the identities people use to sign in. Data permissions apply to their work, and investigation agents have read-only access to production sources.
Regulated data
For work involving PHI or HR data, our team helps your security reviewers examine the requirements. Databasin is HIPAA-ready, with a BAA available.
Where data sits
You can use our hosted service, run Databasin in your Azure environment or use it alongside Databricks, Snowflake or Microsoft Fabric.
Audit
An answer comes with its SQL for review. Your team can also examine query logs and lineage to understand the data behind it.
Analysis for each decision owner
Finance leaders
Finance can explain a spending movement with its operating context. We prepare budget comparisons and departmental analysis alongside workforce records, helping analysts examine what accounts for the total.
People analytics
HR can investigate hiring, retention and compensation across periods. We prepare the history of roles and reporting relationships so those comparisons reflect the organization as it was then.
Department leaders
Department leaders can examine staffing and financial needs together. We build views for that discussion, using each person's access permissions to determine the information available to them.
Workday alongside other business systems
Workday HCM
We extract historical worker, position, compensation and organization records. The effective date determines which value applies to each period in the comparison.
Workday Financials
We prepare ledger, budget and cost-center records and connect them to workforce measures for analysis that uses financial and HR data together.
ERP and CRM systems
We add customer and operating records through supported connectors, APIs or database connections, preparing their relationships to the relevant Workday data.
What happens next
We would like to hear where your team wants to make progress with data and AI. We can discuss a project you have in mind or explore where Databasin could help with the work.
What happens next
Book a demo
Book a conversation about your organization and the work you want to improve. Questions about where to start are welcome.
Explore the opportunity
We show a working example that answers your business questions, then discuss what it would take to deliver it for your team.
Get the first result
After agreeing the first use case, we implement it with your team. We train the people using it and measure how it performs.
FAQ
How would we evaluate Databasin as a Workday Prism alternative?
Compare the work needed to answer a question across Workday and the other systems your team uses. Databasin provides connections, transformations, governed views and plain-language questions, with workflows to repeat the preparation. Our team implements and validates that analysis, then supports its use after the initial report is ready.
What does Databasin handle for close and financial consolidation?
We prepare the data and calculations used in close and consolidated reporting. Recurring extracts and budget comparisons can become part of that work, as can the intercompany treatment finance defines. Design establishes the analytical scope with the team. Finance continues to own the accounting rules, review and sign-off.
Who sets up access to Workday?
Your Workday administrator provides the access Databasin uses. We bring the checklist and work with the people responsible for the records and security domains. Together, we establish what the analysis needs to read, including the history and related sources required to answer the finance or workforce questions in scope.
Can a familiar Power BI board report become an interactive app?
Yes. Databasin can translate the report's layout and calculations into a Data App using its tables. The conversion identifies elements that need more work, so those can be addressed before people rely on them. Staff can explore the app and ask for further changes in plain language.
How are backdated Workday changes handled?
Databasin distinguishes when a record was modified from when its value became effective. A correction entered today can therefore belong to an earlier period. The connector preserves the history needed to resolve that value, and we validate the dates and relationships used by the team's analysis.
Can AI decide which employees need an intervention?
No. People retain responsibility for workforce decisions. Databasin lets authorized staff examine an analysis and the data and SQL that support it. We use the permitted records for that work and train staff to interpret the findings, so their judgment about a person does not rest on an unexplained AI answer.
Can we begin with one finance or HR team?
Yes. A single team's recurring task can provide the initial scope. We establish the decision it supports, the records it needs and the improvement to measure. Rollout and training prepare that team to use the result. Additional departments can follow when the organization decides which work to address next.